If you talk to someone that sounds like they would be a fit, but they’ve just taken another job or decided to accept someone else’s offer other than yours, add them to a HOT LIST to follow-up with every month. If the new job doesn’t work out, you want that person to think of you first. Recruiting, just like sales, is about building relationships. The key to efficiently following up with the people on your Hot List is to try and make your calls at a time when they probably won’t answer the phone. All you need to do is get your name back in front of them. Call when they should be at work and just leave a quick message.
Use this script; (Keep it laid back)
“Hey ___(applicants name)___, this is ___(your name)___ at ___(your company name)__, just checking in to see how everything going. When you’re ready to make a move, give me a quick call. __(your phone number)__. Thanks, I look forward to talking to you.
It’s short, sweet and to the point. If you don’t have time to do this, then have someone else in your office do it for you. If you’re recruiting consistently, your Hot List will grow to be 50, 100 or more in a very short time, but if you consistently follow-up on a daily basis, it’s just a few minutes of your time every day to stay in touch.
It’s a fact that a certain percentage of people on your Hot List will be open to changing jobs at any given time. The larger your list is the better your odds are that someone will be ready when you need to hire.